When do you start to plan a holiday event?

It’s giving…holiday vibes.  Corporate holiday parties enhance team morale, promote unity, and offer employees a well-deserved break. It’s a chance for leadership to express gratitude, commemorate achievements, and pave the way for a successful year ahead. 

So when is the right time to plan a holiday party? We suggest summer. Yes, you read that right. While it may seem early to start thinking about holiday planning in summer, making reservations and getting a head start on your event preparations is key to ensuring a successful and stress-free event. By starting early, you can secure your preferred venue, caterer, and any other services you may need. 

This proactive approach can help you stay organized and on track with your holiday event timeline, allowing you to enjoy the festive season without last-minute worries. So, if you’re thinking about hosting a holiday event, why not start planning as soon as possible? We’re not saying you need to plan every single detail in the summer. But, there are a few main big details that you should.

The 5 key event details to plan in the summer for your corporate holiday event: 

Budget

Seems simple but determine how much you are willing to spend on the event and allocate funds accordingly for venue, decorations, food, entertainment, etc. A well-planned budget prevents overspending and ensures that the event stays within financial constraints.

Guest List

Decide on the guests you wish to invite to the event, as this will impact your budget and venue space. Determine whether it will be a small holiday gathering strictly for your team or if you intend to invite all teams. This will help determine the size of the venue needed and the amount of catering required.

Venue

Choose a suitable location that can accommodate the number of guests you are expecting and fits the vibe of your event. Venues tend to book early for the holidays. If you want the event to be in December, you want to reserve the date and time as soon as possible. 

Food and Drinks

Plan a menu that caters to the dietary preferences of your guests and the vibe of your event. For your holiday event, your food and drink should reflect the season and theme of your party. 

Entertainment

Plan engaging entertainment to ensure your guests stay entertained and have a great time during the event. During the holiday season, entertainment gets booked up fast. If you have a specific performer in mind, it’s advisable to contact them early to secure their services.

At EVÈNTO, we offer a turnkey experience. Meaning, our high-touch event planning process assures no details are missed and each of these steps are overseen by our event specialists to ensure a concierge-level experience. Our goal is to create a seamless event for our clients, where all they have to do is show up and enjoy the experience. Whether you’re organizing your own party or making a reservation with us, these essential details will equip you for a fantastic holiday event.